Rick Vanover, ‎Director of Technical Product Marketing, Veeam Software

 Written by Rick Vanover, ‎Director of Technical Product Marketing, Veeam Software

We are living in a connected world. People are using a number of smart devices to remain in touch with not only family and friends but also with their employers. This flexibility gives them the ability to access vital data whether they are in the office or watching their children compete at school sports.

According to recent figures, the UK is at the forefront in terms of usage of the smartphone – 68 percent of UK adults own one. This brings many opportunities for the always-on enterprise as people demand to receive their data at all times in any location. Improvements in productivity aside, the ability to leverage data close to real-time signifies that decision-makers can receive key information at any point – either by their desk or out of the office. This gives them an advantage against their competitors.

Furthermore, the 2016 Veeam Availability Report has found that 56 percent of UK indicated that the increasing adoption of mobile devices is a key driver for minimising application downtime and guaranteeing access to data. Embracing a mobile way of doing business however, does come with concerns around the security implications.

From a mobile security perspective, there needs to be automated processes implemented similar to what happens inside the physical boundaries of the office. Take for example when a person leaves the enterprise. Their access to the network is automatically revoked. But what happens to their mobile access? Often, this is a critical step that gets neglected.

Ensuring such an authorisation framework is active usually falls within the responsibility of a solution like Microsoft Active Directory which has the most consistent authentication mechanism in place. But for this solution (and others) to work, the enterprise needs to make certain that the link to it is available. In keeping with the premise of always-on, if this is not the case, then the company is open to serious security risks.

The moment authentication is unavailable, an enterprise seriously impacts the security of its data. Despite this, mobile apps are not going away. Enterprises need to implement a rule set in their modern data centres that reflect the changing requirements. Such a rule set could also counteract the risks of using consumer software in the business environment.

The file-sharing phenomenon is a prime example of what happens when employees get comfortable in using consumer solutions in the business. While the enterprise might have the best systems in place to protect their data, not much can be done once an employee shares that over a service like OneDrive or DropBox.

The moment people have access to back-end systems on their phones they could compromise its security by using these and other third-party apps. In this instance, the best strategy then would be to utilise mobile device management as a way to secure the link between mobile devices and the data centre.

Features of such an approach include the ability to remotely wipe the data off a smart device if it gets lost or stolen. But this on its own is not enough. Policies and processes need to be updated to reflect the growing role the mobile device is playing inside the enterprise.

All of this points to the need for the always-on enterprise to link data between mobile devices and the data centre. Decision-makers need to re-examine data hierarchy and its importance in the context of security and trust zones.